DESCRIBED / Governance Simplified / Resource 03

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Decision review trigger card

Record the changes that should reopen a decision before its next scheduled review.

By Jonathan Malchow Vega · Free · No signup

Start here

  1. Copy the original decision and the limits it relied on.
  2. Write changes that someone could notice and report.
  3. Agree who acts when a trigger occurs and where that action is recorded.

A useful finish: A change in scope causes an explicit review rather than quietly becoming the new default.

Use it here or take a copy

Fill in the browser worksheet below, or download the three-page workbook with a quick start, fictional example and two fillable pages.

Use the browser worksheetDownload fillable PDFDownload complete kit (ZIP)

Blank text template · Text example

Print pages 2 and 3 for a blank worksheet. Save and reopen a filled PDF to check your entries. Use the text template for longer notes.

See a completed fictional example

This example is invented to show how the worksheet works. It is not a client case study.

Decision being tracked
Fictional decision D-08: two-week trial of a summarization tool using public samples only.
Assumptions and limits
Public data only, five trial users, no confidential inputs, and no operational use.
Review date
2 November 2026, illustrative end-of-trial review.
Changes that trigger review
Any proposal to use internal data, add users beyond the trial group, or use output in a live workflow.
Who notices and who decides
Trial coordinator notices changes; the team lead decides whether the scope may change.
Action when a trigger occurs
Pause the proposed change, bring it to the team lead, and record the review outcome against D-08.

Write your own notes

Your entries stay in this page. Download before closing or refreshing. Nothing you enter is uploaded or stored by this tool.

Give the decision reference and a short description.

What did the decision depend on?

Use an actual date when planning real work.

Make each trigger observable rather than vague.

Separate monitoring from authority to change the decision.

Say what happens first and where the review is recorded.

Read alongside the worksheet

Read the practical guide

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Version 1.1 · 19 October 2026. Adapt for personal or internal organizational work. Keep the author and source credit on blank copies shared internally. Share this page when recommending the resource.